Home' Publications : Boarding House Guidelines 2019 Contents Student
The Boarding House has a responsibility
to ensure the safety and security of all
boarders in our care. It is important to
emphasise that the process of allowing
your son/daughter leave f rom our
boarding community involves trust.
The boarding staff trust the boarders in
their care to supply them with accurate
information about leave and they are
expected to do what has been approved
while on leave. If at any stage there is
a breach of this trust relating to leave,
the privilege of having leave may be
withdrawn by the Head of Boarding.
All leave is recorded on the Reach
Leave Management System where
each student and Boarding family
has an account. This account outlines
all leave requested and approved,
and provides an excellent method for
requesting, approving and monitoring
your child's movement. Overnight leave
should be submitted prior to 6.00pm
Leave will not be granted when a
student has sporting or other school
commitments, or when they have
outstanding detention for
misdemeanors in either the day
school or Boarding House.
Parents/guardians are asked to review
the details on Reach each year to
ensure the Host List is current. Parents/
guardians are to add hosts to the list,
via their Reach account; those who
they give permission to take their child
out on leave. Please ensure you have
had contact with the people you place
as hosts for your child. You should be
comfortable that the approved hosts
will be supervising your child while they
are in their care.
MAKING LEAVE ARRANGEMENTS
The procedure for parents/guardians
and students for requesting leave is
to complete an online leave request
Depending on the level of approval
required for the type of leave requested,
it will trigger a response f rom parents/
guardians, key duty staff or Head
Once the leave is approved, the student
is required to sign out via the Kiosk
Screen and a duty staff member in
the foyer. If the student is being
collected by a host, the host will be
required to sign the student out via
the Host Book.
LEAVE FALLS INTO DIFFERENT
This involves leave in the Coles/Kmart
precinct on Racecourse Crescent.
Duty staff can approve local leave.
Local leave is not to be taken over
scheduled meal times and is one hour
in duration. Students must return to the
Boarding House by 5.15pm during the
winter terms and 5.45pm in the
y Year 6, 7, and 8 students must always
be accompanied by at least two
others or a TCE student.
y Year 9 students can leave the House
with one other student.
y Year1 0 – 12 students are permitted
to take individual leave as long as they
have a mobile phone with them.
Day Leave can be taken for trips to the
city, sporting competitions, to visit or
go out with f riends and relations,
and is generally reserved for weekends.
A contact phone number and address
should be filled out whenever possible.
In general, leave of this nature is
permitted for a period of five hours and
must be approved by senior boarding
staff or the Head of Boarding.
Leave to the City for extended periods
is permitted however, students must be
in groups of three. Students new to the
College are to go into the city with
older or more experienced students, as
approved by senior boarding staff, when
making their first couple of visits.
Short City Leave is only available for TCE
students to make brief trips to the city
to complete short tasks such as getting
a haircut or purchasing goods. Short
City Leave is less than one hour
SCOTCH OAKBURN COLLEGE | BOARDING HOUSE GUIDELINES
Life in boarding provides both
formal and informal leadership
opportunities, culminating in
the elected position of Captain
(or Captains) of Boarding each year.
All Year 11 and 12 students are seen
as leaders in the Boarding House
and as such are expected to:
y act as positive role models for
all other students in the
y lead by example and reinforce
y display tolerance, patience,
understanding and respect
y foster a sense of belonging in
boarding through the
development of an inclusive
and supporting culture.
Senior students assist boarding
staff in the smooth daily operation
of Boarding House routines and
activities. A small aspect of their
leadership involves accepting
responsibilities and duties
within the house (wake up; room
inspections; roll call; assisting in the
dining room etc.)
The greater part of leadership
involves working behind the scenes
to serve the Boarding House by
supporting others, organisation
of self, interaction with others and
encouraging each member of the
boarding community to pursue
excellence and live by the values
outlined in the beginning of this
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