Home' Publications : Boarding House Guidelines 2018 Contents Student Leadership
Life in boarding provides both formal and informal leadership
opportunities, culminating in the elected position of Captain
(or Co-Captains) of Boarding each year. All Year 11 and 12
students are seen as a leader in the Boarding House and as
such are expected to:
• act as positive role models for all other students in
the Boarding House;
• lead by example and reinforce College expectations;
• display tolerance, patience understanding and
respect for others;
• foster a sense of belonging in Boarding through the
development of an inclusive and supporting culture.
Leave will not be granted when a student has sporting or
other school commitments, or when they have
outstanding detention for misdemeanors in either the day
school or Boarding House.
Parents/guardians are asked to review the details on
Reach each year to ensure the Host List is current.
Parents/guardians are to add hosts to the list, via their
Reach account; those who they give permission to take
their son/daughter out on leave. Please ensure you have
had contact with the people you place as hosts for your
son/daughter. You should be comfortable that the
approved hosts will be supervising your son/daughter
while they are in their care.
Making leave arrangements
The procedure for parents/guardians and students for
requesting leave is to complete an online leave request
Depending on the level of approval required for the type
of leave requested, it will trigger a response from parents/
guardians, key duty staff or Head of Boarding.
Once the leave is approved, the student is required to
sign out via the Kiosk Screen and a duty staff member in
the foyer. If the student is being collected by a host, the
host will be required to sign the student out via the Host
This involves leave in the Coles/Kmart precinct on
Racecourse Crescent. Duty staff can approve local
leave. Local Leave is not to be taken over scheduled
meal times and is 1 hour in duration. Students must return
to the Boarding House by 5.15pm during the winter terms
and 5.45pm in the summer months.
Senior students assist boarding staff in the smooth daily
operation of the Boarding House routines and activities. A
small aspect of their leadership involves accepting
responsibilities and duties within the house (wake up; room
inspections; roll call; assisting in the dining room etc.)
The greater part of leadership involves working behind the
scene to serve the Boarding House by supporting others,
organisation of self, interaction with others and encouraging
each member of the boarding community to pursue
excellence and live by the values outlined in the beginning of
this Boarding Handbook.
The Boarding House has a responsibility to ensure the safety
and security of all boarders in our care. It is important to
emphasise that the process of allowing your son/daughter
leave from our boarding community involves trust. The
boarding staff trust the boarders in their care to supply them
with accurate information about leave and they are expected
to do what has been approved while on leave. If at any stage
there is a breach of this trust relating to leave, the privilege of
having leave may be withdrawn by the Head of Boarding.
All leave is recorded on the Reach leave management system
where each student and Boarding family has an account. This
account outlines all leave requested and approved, and
provides an excellent method for requesting, approving and
monitoring your son’s and daughter’s movement. Overnight
leave should be submitted prior to 6.00pm each Thursday.
• Year 6, 7, & 8 students must always to be
accompanied by at least 2 others or a TCE student.
• Year 9 students can leave the House with one other
• Year 10 - 12 students are permitted to take individual
leave as long as they have a mobile phone with them.
Day Leave can be taken for trips to the city, sporting
competitions, to visit or go out with friends and relations,
and is generally reserved for weekends. A contact phone
number and address should be filled out whenever
possible. In general, leave of this nature is permitted for a
period of 5 hours and must be approved by senior
boarding staff or the Head of Boarding.
Leave to the City for extended periods is permitted
however, students must be in groups of 3.
Students new to the College are to go into the city with
older or more experienced students, as approved by
Senior Boarding Staff, when making their first couple of
Short City Leave is only available for TCE students to
make brief trips to the city to complete a short tasks such
as getting a haircut or purchasing goods. Short City
Leave is less than 1 hour in duration.
BOARDING HOUSE GUIDELINES |2018| 7
Leave falls into different categories:
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